The five areas
- Ideas: one inbox for every idea, from any device.
- Production: a pipeline from idea to draft to ready.
- Publishing: a calendar with what goes where and when.
- Audience: subscribers, buyers and replies in one list.
- Money: sales, costs and deals in one sheet.
Connect them with a few automations
The system becomes an operating system when items move between areas without retyping: an idea marked “go” becomes a production card, a published piece updates the calendar, a sale lands in both audience and money.
Add AI at the handoffs
- Turn a voice note into an outlined idea.
- Turn a finished piece into a repurposing plan.
- Summarise the week’s numbers into three sentences.
Run it with a weekly review
Thirty minutes each week: clear the idea inbox, choose what to make next, check the calendar and read the numbers. The review is what keeps the system honest.
Start smaller than you think
Begin with ideas and publishing. Add audience and money once the first two feel automatic. A system you keep using beats a perfect one you abandon in a month.
Before you call it done
- One capture inbox for ideas
- Production pipeline with three stages
- Publishing calendar
- Single audience and money sheets
- A 30-minute weekly review on the calendar
Turn one core piece into a dated, platform-by-platform publishing plan you can copy into your calendar.
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